Run your entire rental business from one place.
RentalFlow handles your customers, equipment, rentals, invoices, payments, and maintenance — with photo inspections and automated late fees. So you stop losing money and start saving time.
Still running your rentals on spreadsheets and sticky notes?
Every missed return date and unrecorded payment is money walking out the door. RentalFlow puts an end to the chaos.
Everything your rental business needs.
Tools designed for equipment rental owners — powerful enough for a fleet, simple enough for a one-person shop.
Customer Management
Keep every client, contact, and rental history organized in one place — with CRM stages and risk scoring built in.
Equipment Inventory
Track your fleet by category, brand, and serial number. Know what's available, reserved, rented, or in maintenance at a glance.
Rental Lifecycle
A guided wizard takes you from Quote to Pickup to Active to Return — with photo inspections at every step.
Invoicing & Quotes
Generate professional invoices and quotes in seconds. Auto-calculate taxes, fees, and discounts with one click.
Payments & POS
Record payments, track balances, and run point-of-sale for walk-in parts and supplies — all synced to your invoices.
Maintenance Tracking
Schedule preventive maintenance by hours or days, log repairs, and get alerts before equipment breaks down.
From quote to return in four steps.
A guided wizard keeps every rental on track.
Quote
Build a quote with equipment, dates, and pricing in minutes.
Pickup
Inspect equipment, snap photos, record hours and fuel level.
Active
Track the rental, flag late returns, apply late fees automatically.
Return
Inspect on return, charge for damage, mark equipment available.
What rental owners say.
Real businesses running smoother with RentalFlow.
"RentalFlow replaced three spreadsheets and a whiteboard. The rental wizard walks my team through every pickup so nothing gets missed."
"I finally know which equipment is out, when it comes back, and who still owes me money. The photo inspections alone saved me thousands."
"Invoices that used to take twenty minutes now take two. My customers get a clean, professional quote the moment they ask."
Choose your plan.
No contracts. No surprises. Cancel anytime.
Starter
- 1 user seat
- Up to 50 customers
- Up to 100 equipment items
- Customer management & CRM
- Rental lifecycle with photo inspections
- Professional invoices & quotes
- Payment tracking
- Dashboard & core reports
Pro
- Everything in Starter, plus:
- 10 user seats
- Unlimited customers & equipment
- Maintenance scheduling & alerts
- POS for walk-in parts & supplies
- Inventory management
- Advanced reports & analytics
- Late fee, risk scoring & upsell automation
- Priority support
It's time to run your rentals like a pro.
Join the equipment rental businesses that stopped losing track of returns, payments, and equipment. Easy, fast, and built for your operation.